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In this post, we’ll break down proven strategies to help you streamline processes, improve visibility, and take back control of your procurement stack. All of these processes are critical components for managing procurement activities strategically. You can then track trends over time to guide renewal or exit decisions.
Procurement and supply chain management are often used interchangeably—but in practice, the lines between them can blur in ways that create real friction. Misaligned priorities, siloed systems, and unclear ownership can directly impact key performance indicators like cost savings percentage and procurement cycle time.
Unfortunately, outdated tools and fragmented processes make it difficult to maintain visibility across the supply chain and adapt at the pace of business. Drawing on real-world use cases and proven frameworks, we highlight what separates high-performing teams from the rest, and how to build a foundation for smarter, more agile procurement.
Approval workflow bottlenecks: Manual approvals cause delays, increasing cycle times and reducing procurement efficiency. Lack of visibility into budgets and contracts: Without real-time tracking, procurement teams risk exceeding budget allocations and violating contract terms.
Key Takeaways Procurement vs Purchasing: Procurement is a strategic function focused on long-term value, while purchasing handles the tactical execution of buying. Technology unifies procurement and purchasing, improving visibility, compliance, and workflow automation. What is Procurement? Explore Ivalua’s Procure-to-Pay software.
Technology is a powerful enabler of finance-procurement collaboration, bridging gaps in spend visibility, cost control and data integration. Without the right tools, procurements contributions to financial strategy can remain disconnected from budgeting, forecasting and risk management.
How to gain visibility and control of your indirect spend. How strategicsourcing, cost management, and cost avoidance strategies can be applied to indirect spend. Using financial tools can help save time and resources while improving accuracy in the budgeting process. Why is Business Budgeting Important?
ERP solutions often lack robust capabilities around managing all of the data attributes for products and vendors, and cannot update them in realtime or in an automated fashion. Best-in-class solutions do a better job of capturing usage data for healthcare products at the time of patient use. Demand planning capabilities.
While full-scale digital transformation certainly takes time, organisations can see rapid improvements in efficiency, collaboration, and data accuracy right from the outset. By automating routine tasks, streamlining communication, and centralising information in one single source of truth, you create tangible quick wins.
A favorable variance indicates that the company is spending less than planned, whereas a positive outcome means the company is spending more than the planned budget. 2) Planning & Budgeting Planning is a crucial part of any business activity. Why is Purchase Price Variance (PPV) Important?
If youre in procurement or supply chain, chances are youve wondered: How can I rethink this process, make smarter decisions, and still save time? Automation within the source-to-pay (S2P) cycle from sourcing to payment is redefining how businesses handle suppliers, contracts, quotes, and payments. What is Source-to-Pay (S2P)?
How to gain visibility and control of your indirect spend. How strategicsourcing, cost management, and cost avoidance strategies can be applied to indirect spend. These portals improve real-timevisibility into purchase orders, payment timelines, and dispute resolution, directly enhancing vendor satisfaction. [5]
Here’s a breakdown of the shifts over this period: 2011: Procurement as a Tactical Function Primary Focus on Cost Savings : In 2011, CFOs largely viewed procurement as a cost-control function , tasked with negotiating contracts, reducing spend, and maintaining compliance with budgets.
These issues can waste time, increase expenses, and cause frustration for your team. Without a proper system, it becomes harder to track budgets, follow company rules, and manage suppliers. Over time, these small problems add up, making it difficult to grow smoothly. Thats why switching to an can help.
How to gain visibility and control of your indirect spend. How strategicsourcing, cost management, and cost avoidance strategies can be applied to indirect spend. Even using last year’s data to support the current year for your current budget may lead you astray without close monitoring, as factors change over time.
How to gain visibility and control of your indirect spend. How strategicsourcing, cost management, and cost avoidance strategies can be applied to indirect spend. For the greatest chance of success, senior leadership should be involved in setting goals and determining success metrics that are aligned to budgets.
EPISODE 137 Using Visibility to Combat Supply Chain Abstraction with Frank Kenney By Kelly Barner | October 18, 2023 In the race to build global empires of data and digital systems, today’s businesses must not risk forgetting what all of those zeroes and ones mean.
How to gain visibility and control of your indirect spend. How strategicsourcing, cost management, and cost avoidance strategies can be applied to indirect spend. Thanks to AI and other tools, you can now make better decisions with real-time data. Let’s delve into the details.
ChatGPT Inflation refers to the general increase in prices of goods and services in an economy over time, resulting in a decrease in the purchasing power of money. These indices track the average price changes of a basket of goods and services over time. Budgetary pressures: High inflation can disrupt budget planning and forecasting.
While it may not seem as strategic or high-profile as long-term sourcing deals, operational procurement is essential. It ensures that every team has the right resources at the right time, without delays or extra costs. The procurement team reviews these requests to ensure theyre aligned with the companys budget and strategy.
AdaptOne for supplier onboarding, GEP for strategicsourcing) rather than purchasing a comprehensive S2P suite with unused features (e.g., Impact: Ensures 95-100% usage by adapting to real-time requirements, avoiding static S2P features that lag (e.g., ESG tracking, dynamic discounting). unused tariff tools post-2024).
In this article, we’ll go over a few ways to improve the process: education, gaining spend visibility , categorizing spend by supplier or department, etc. Understanding these categories is the first step toward better visibility, smarter procurement processes, and tighter budget control.
The procurement team manages the order, monitors quality, ensures on-time delivery, processes invoices, and handles any issues that arise during fulfillment. Common procurement metrics include spend under management, savings targets, supplier lead time reduction, procurement process efficiency gains, sustainability metrics and more.
It may feel like P2P suites are the sole preserve of large enterprises with huge budgets. The software automates workflows and approvals, manages supplier catalogues, and provides real-time analytics for better decision-making. But, we’re about to show you that need not be the case!
It helps bring predictability to StrategicSourcing, automates Transactional Procurement (or P2P cycle), and enables proactive Supplier Risk Management. Collaborating with the suppliers without any systems would mean wasting time searching through voicemails, printed documents, and email threads to locate the needed information.
How to gain visibility and control of your indirect spend. How strategicsourcing, cost management, and cost avoidance strategies can be applied to indirect spend. Budget planning also becomes more efficient with accurate data at hand. How to report and analyze indirect spend to identify savings opportunities.
How to gain visibility and control of your indirect spend. How strategicsourcing, cost management, and cost avoidance strategies can be applied to indirect spend. It automates invoice approvals, reconciliations, and payment processes to reduce administrative overhead, improve accuracy, and provide real-time financial insights.
Using real-time data and analytics will give you the insight you need you to save money and gain efficiency. It is used to visualize all of your data so you can make better sourcing and supplier decisions. It is used to visualize all of your data so you can make better sourcing and supplier decisions.
through strategicsourcing and targeted cost savings is a lot easier to accomplish than a sales force increasing their revenue by 10%. This is a great tool to get started with if getting the budget for the necessary investment is proving to be a challenge. Saving just 2.5% Executed once; hard savings usually can’t be achieved).
through strategicsourcing and targeted cost savings is a lot easier to accomplish than a sales force increasing their revenue by 10%. This is a great tool to get started with if getting the budget for the necessary investment is proving to be a challenge. Saving just 2.5% Executed once; hard savings usually can’t be achieved).
It’s not a matter of if IT spend should be managed, but who should be the one managing such a significant portion of a company’s budget. It’s impossible to have the most current or newest application implemented at all times. Lack of visibility into spend and contract data also contribute to the difficulty of managing IT spend.
If you’re wondering what budget you need, we covered the cost for different procurement tech apps in a separate piece, What big challenge could digital procurement tools fix? The reality though is that many of them are spending a disproportionate amount of time on tactical work and firefighting day-to-day operational purchasing issues.
Located in Amsterdam, Netherlands, the company leverages advanced AI technologies to enhance procurement processes, focusing on efficiency and data visibility. What sets Mithra-AI apart is its real-time, continuous visibility of spend data, coupled with proactive alerts for opportunities and risks.
Multi-functional technology enables you to train anywhere at any time, while ever-learning programming allows you to experiment and practice to achieve different outcomes. LavenirAI allows you to train anywhere, any time, so you can stay at the top of your game. It promises to assist with improving buyer and supplier collaboration.
How to gain visibility and control of your indirect spend. How strategicsourcing, cost management, and cost avoidance strategies can be applied to indirect spend. An effective TEM solution will help an organization save money, time, and resources while providing visibility into spending patterns.
This supports strategicsourcing efforts. Predicting future spend : By analyzing historical spend data, AI algorithms can create spending forecasts, predict seasonal demand changes, and model the impact of external factors on budgets. Overall, AI delivers unprecedented visibility into suppliers.
How to gain visibility and control of your indirect spend. How strategicsourcing, cost management, and cost avoidance strategies can be applied to indirect spend. Policies and agreements are necessary to ensure all school budgets are adequate and supported. However, implementing GAG pooling comes with its challenges.
This integration allows for real-time tracking of direct spend and the efficient management of direct procurement categories. Indirect procurement tech, in contrast, focuses on maintaining budget control and minimising costs associated with operational supplies.
From data-driven decision making to real-time spend visibility, predictive analytics, supplier collaboration, intelligent automation, and data security, we will explore each trend in depth, shedding light on their significance and potential impact on businesses.
Spend analysis refers to the process of examining and categorizing an organization’s spending patterns, supplier relationships, and purchasing behavior to identify opportunities for cost reduction, process improvement, and strategic decision-making.
How to gain visibility and control of your indirect spend. How strategicsourcing, cost management, and cost avoidance strategies can be applied to indirect spend. Tail spend analysis helps companies identify areas of spend that are falling through the cracks and gain visibility into their overall spending.
Through tools like spend analysis, businesses can gain in-depth insights into their spending patterns, identify cost-saving opportunities, and drive strategicsourcing. They were time-consuming, error-prone, and lacked the sophistication to handle large volumes of data or complex analyses.
How to gain visibility and control of your indirect spend. How strategicsourcing, cost management, and cost avoidance strategies can be applied to indirect spend. Timeliness Expenses must be reported in a timely manner. Based on this feedback, the process can be refined and improved over time.
Procoto offers features including: Strategicsourcing Smart databasing Workflow approvals RFP management Data transformation The platform’s tools and analytics aim to level the playing field between small and large companies – giving leverage to SMEs. It gives you full visibility of your spend data, all in one place.
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