1. What are the common challenges in R&D Procurement?
Whether struggling with multiple supplier platforms or obtaining hard-to-find compounds, procurement can be a daunting task for researchers. Lab teams need to be able to conduct efficient molecule searches and filter on multiple specific characteristics (physical properties such as purity, packaging, suppliers, etc.). Moreover, it is also key to build and consistently utilize strong supplier relationships to secure access to the finest material, with high quality products, competitive prices, and reliable delivery.
R&D Procurement teams are regularly challenged when researchers fail to comply with negotiated terms, leading to out of order contracts and uncontrolled spend. Leveraging preferred suppliers is a fundamental discipline to secure optimal prices but can often be difficult for researchers to apply, particularly when it comes to specialty materials for unique research needs.
Ensuring product safety and compliance is another critical aspect of research material procurement. Access control and safety requirements must be secured all along the product life cycle, and regulatory visibility on material coming in and out is an obligation for certain compounds. Audit considerations mandate the application of regulations and reporting consistent with standards applied to inventory reporting. If a compound in inventory is flagged as a controlled substance, then its purchase request must also be flagged, regardless of whether its supplier identified the item as controlled.
Additionally, lab stock management can be a significant burden for organizations due to poor visibility on upcoming orders and real material usage. The uncertainty and unpredictability of discovery activities make it challenging to forecast lab material needs. Without accurate predictions, formulating a stock management strategy can result in unreliable lab material budget planning and poor stock management.
Do any of these challenges sound familiar to you? How can you ensure effective procurement management, with strong supplier relationships that also addresses all researchers needs?